The Nosework Magic will be hosting an Odor Recognition Test (ORT) on Sunday, September 21st, 2025. The link for the premium will be posted below, including the registration form and information on how to enter.
National Association of Canine Scent Work, LLC ®
Official NACSW™
ODOR RECOGNITION TESTS
Odors Tested: Birch, Anise, Clove
Date: Sunday, September 21, 2025
Test Location: Grandview Business Park/The Nosework Magic training studio, 7058 Portal Way,
Building J #135, Ferndale, WA 98248
Test Host: Gibby Do Work LLC, DBA The Nosework Magic/Carrie Bieber
Test Secretary: Janine Vanderyacht – j9superk9s@gmail.com
Certifying Official: Terri Gately
Judge: Jodi Garday-Faix
Entry Cost: $35 per odor
Number of Entries: 100
ORT ENTRY INFORMATION
Opening Date: Sunday, August 8, 2025 at 9:00 am PST
Entries Close: Wednesday, September 17, 2025 at 5:00 pm PST or when entry limits have been met
Second Dog Policy: Two dogs per handler for each odor tested.
Entry Method
First received (by USPS or by email). Email entry is not valid until fees have been paid. Mail overnight deliveries must have the signature waived box checked.
● Telephone, Fax, unsigned entries, and entries received without fees cannot be accepted.
● Returned checks do not constitute a valid entry fee. An additional fee of $35 is required for any returned check.
● Entries must be made on the attached entry form.
● No entry shall be made and no entry shall be accepted, which specifies any conditions as to its acceptance.
● Owners are responsible for errors in making out entry forms.
● Express Mail entries must include signature permitting them to be left at the secretary’s address without the recipient’s signature.
Entry Requirements
A Qualified Entry is one that meets all the following criteria:
1. Complete entry during the specified entry time frame.
2. The Handler is a NACSW member for the 2025-2026 membership year (8/1/25- 8/31/26).
3. Dogs participating in an Odor Recognition Test (ORT) must be at least six months of age.
For Exhibit Only Dogs (FEO): Dogs running FEO are not eligible to receive titles. FEO results will not be included in the posted ORT results. If space remains after all qualified entries are accommodated on September 17, 2025, then we will offer spaces for those who wish to run a dog (FEO). Dogs may only run FEO in odors that they are not already registered for.
For information on how to register or become a member go to www.NACSW.net
Trial Eligibility and ORTs
The ORT Title must be earned at least 14 days before a trial opening date to be eligible for the first draw period.
All odors must be passed in order to earn the ORT title. It is not required that they all be passed at the same test.
Notification
Acknowledgement of entry acceptance/confirmation, will be made by email when entries are processed for those handlers that provide an email address. If you require confirmation via USPS, you must provide a self-addressed stamped envelope with your entry. Your payment receipt and notification are confirmation of your completed entry.
Basic Description of the Test
To successfully pass an ORT a dog must identify the location of the target odor, and the handler must correctly call an “alert” within a two minute 30 second (2:30) time period. The Odor Recognition Test consists of a drill type exercise which requires 12 closed boxes typically set up in a pattern of two rows, spaced a minimum of 36” apart. The ORT is conducted on leash. Complete information can be obtained on the NACSW website.
Handlers may test on all 3 odors at the same event.
All exhibitors should obtain and review a copy of the NACSW K9 NOSE WORK® RULE BOOK. You may get it from their website: https://www.nacsw.net/.
No dog will be given more than one space in the same odor test at a single event.
CANCELLATION POLICY
The following cancellation policy applies:
● For cancellation of entries on or before [9:00 am PST on September 13, 2025 – Full refund minus a $25 processing fee.
● For cancellation of entries after 9:00 am PST on September 13, 2025 – 50% of the trial entry fee will be refunded if the host fills your space. No refund will be issued if the host doesn’t fill your space.
All cancellations must be emailed to the Janine Vanderyacht (j9superk9s@gmail.com).
Entry fees shall not be refunded if a dog or handler is absent, disqualified, or excused by the NACSW official or judge.
This cancellation and refund policy applies to handlers that must withdraw for any reason including but not limited to injury, illness, emergency, and personal or work-related reasons.
If the event cannot take place or be completed by reason of fire, civil disturbances, an Act of God, public emergency, or any other cause beyond the control of the event organizers, then the event host will make their best effort to provide partial refunds after recouping their expenses.
LOCATION DETAILS
ADA Site Specific Conditions
This event location is a business park. The pathways to the search area are paved.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, these conditions may be modified at the last minute.
Modeled after real-life detection work, NACSW events are held in many different locations, with a variety of terrain, under varying weather conditions. Dogs and handlers need to be able to safely negotiate a variety of surfaces, including, but not limited to, tile, linoleum, carpeting, gravel, asphalt, uneven surfaces, and slippery footing. Handlers should be prepared to deal with a variety of weather conditions, including heat, cold, rain and snow. Events frequently require covering extensive distances to get to and from the parking area to each of the search areas and generally require that this be done across natural, uneven surfaces. Handlers should be prepared for physical demands and must be able to navigate the terrain with their dog accordingly. Handlers should expect to spend most of the day outside or in their vehicles as there are rarely indoor crating options at events. Please be prepared for you and your canine partner to deal with all of these varying environmental challenges. Handlers should familiarize themselves with potential regional risks and health concerns that may affect themselves or their dogs. Handlers agree that they are entering this event at their own risk.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, the details below may need to be modified at the last minute.
Parking
The parking lot is ample and paved with little or no shade available.
RV Parking
There is space for RVs to park in the handlers’ parking area during the event day. To reserve a space, you will need to contact the Test Secretary (Janine Vanderyacht – j9superk9s@gmail.com) after you receive confirmation that you have a space in the event. No overnight RV parking is available.
Reactive Dog Parking
There will not be specific reactive dog parking at this event. There is, however, ample parking to set yourself aside from others.
Unentered Dogs
Unentered dogs must remain in the handler’s vehicle during the event day. There will be ample potty areas, but unentered dogs should not be allowed to “play”, exercise, or train on the event grounds.
Facility/Site Prohibitive Restrictions (e.g., smoking, firearms, alcohol, drugs, video)
Alcohol and drugs are not allowed on this event site. Firearms are prohibited on the property. Smoking is not allowed on this event site.
Hotels
A list of area hotels and directions will be provided with entry confirmations.
DOG INFORMATION
Dog Policies
● All dogs must always be on a 6’ leash when not searching. NO flexi-leashes while not participating in a search.
● Reactive and/or spatially challenged dogs should wear a red bandana (to be provided by the dog’s handler) to help signal others that the dog needs extra space from other dogs.
● Dogs will be toileted in designated areas and handlers must pick up and dispose of waste.
● Dogs and handlers must stay in designated areas to avoid contaminating search space, interrupting a search, or from viewing any part of the search.
● Handlers should expect to keep their dogs confined in a crate or vehicle when not searching. The logistics of an event typically do not allow for dogs to hang out on leash in between searches. Handlers should plan to provide their own shade using canopies or shade cloths.
● Refer to location details (above) for information on unentered dogs.
Females in Season
Females in season will be allowed to run wearing “pants” at the very end of the day after all other dogs have tested. Handlers with females in season should park and toilet their dogs away from the other dogs if the location logistics permit. Handlers must email the Test Secretary (Janine Vanderyacht – j9superk9s@gmail.com) so plans can be made for the dog.
OTHER INFORMATION
COVID-19 Information
Event attendees are required to adhere to the NACSW COVID-19 Event Guidelines and Rules. In addition to those guidelines the following changes and guidelines are in effect for this test due to COVID-19. There are currently no travel or mask restrictions for this area. If there are significant changes or updates after the draw period, handlers will be notified via email. Handlers are responsible for staying up to date on any jurisdictional requirements for their home location, as well as the event location including any travel guidance.
ADA Requests
If you are an individual with a disability and would like to request accommodation(s), please email ADA@nacsw.net. Please include your name, ORT date, ORT host name, and your requested accommodation(s).
Rules
Complete rules are available at https://www.nacsw.net/. It is the responsibility of each handler to read and understand the current NACSW™ Rule book prior to participating in a NACSW event.
Liability
By registering for the event, the handler hereby assumes all risks of, and responsibility for, accidents and/or damage to her/himself or to her/his property or to others or the property of others, resulting from the actions of her/his dog. The handler expressly agree that the NACSW, Gibby Do Work LLC DBA The Nosework Magic, Carrie Bieber and its assignees or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to her/himself, for loss, injury, or damage to property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes. The handler also agrees to assume all financial liability that may be incurred by the NACSW, Gibby Do Work LLC DBA The Nosework Magic, Carrie Bieber and its assignees or any other person, or persons, of said groups due to the actions of themselves or their dogs regardless of the cause.
Sportsmanship
All handlers and spectators are expected to follow the rules of the NACSW and demonstrate good sportsmanship. This includes making sure the hide placements are unknown to the handler prior to searching and kept secret from other handlers. Please do not discuss hide placement or any details of a dog’s performance that may provide information or clues to other handlers or may be overheard.
Results
During the odor re-sets, the official results sheet will be brought out to the parking area for handlers to photo or review. We recommend you verify your results on the official results sheet and let your host or judge know if you have any questions regarding your results.
Spectators
ORT participants may have a spectator (friend or family member) video/photograph their test. ORT participants may not video/photograph one another. Handlers in an ORT may not be spectators for other handlers, regardless of relationship. Children under 18 must always be directly supervised by a parent/guardian. No dogs will be allowed in the spectator area. No unentered dogs with spectators are allowed at the trial. Spectators are reminded that the hide placements must not be discussed, nor should they speak with any handlers about what they saw until after the event is complete.
No dogs will be allowed in the spectator area. No unentered dogs with spectators are allowed at the event.
An adult accompanying a minor must be present during the searches.
Everyone at the site must sign the waiver provided by the host and comply with all event requirements.
Handlers are not allowed to watch the searches at any time.
Videotaping and Photography
If the site allows public video to be taken, handlers may wear visible head or chest cameras to record their searches. You will not be allowed extra time at the start line to get your camera functioning. Please be sure it is ready to go prior to arriving at the search area. At ORTs, handlers may bring a spectator to video or photograph their searches. Videos may not be made public until completion of the event day.
Emergency Veterinary Hospital
The closest emergency veterinarian to the event location:
Animal Emergency Care (AEC)
4176 Meridian St, Bellingham, WA 98226
360-437-6508
24 hours
Questions
All Test related questions, contact Test Host, Janine Vanderyacht – j9superk9s@gmail.com.
Details regarding check-in time and briefing will be sent approximately 1 week before the ORT.
Registration Form
The Nosework Magic/Gibby Do Work LLC
NACSW™ – Odor Recognition Test
Test Date: Sunday, September 21, 2025
Dog Entry
Test Location: 7058 Portal Way, Building J #135, Ferndale, WA 98248
$35 Registration Fee per odor tested
Payment by check or money order, payable to: Gibby Do Work LLC/The Nosework Magic
Payment by PayPal. Please send using: @GibbyDoWork.
Please mail this completed form via USPS with your registration fee to:
Carrie Bieber - Gibby Do Work LLC
2633 St. Clair St
Bellingham, WA 98226
Questions: Contact: Janine Vanderyacht – j9superk9s@gmail.com
Odor: □ Birch □ Anise □ Clove
Test date(s): Sunday, September 21, 2025
Dog’s Call Name ____________________
Breed(s) ______________________ Dog’s NACSW #________________
Handler’s Name _________________________________
Handler’s NACSW Membership # ________________________________
Address _________________________________
City _________________ State _______ Zip________
Phone where you can easily be reached __________________________
E-mail Address _________________________________
Emergency Contact (Name & Phone Number):__________________________
An ORT must be taken and passed at least 14 days before a trial opening date to be eligible for the first draw period.
Please contact your host at least 1 day before the ORT if your female dog will be in season.
All confirmations will be sent via e-mail with attachment within 7 days of receipt of complete registration form and payment. If you require confirmation via USPS, you must provide a self-addressed stamped envelope.
I/We hereby assume all risks of, and responsibility for, accidents and/or damage to myself or to my property or to others, resulting from the actions of my dog. I/We expressly agree that Gibby Do Work LLC DBA The Nosework Magic/Carrie Bieber, 7058 Portal Way, Bldg J #135, Ferndale, WA 98248, and/or NACSW or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to my person, for loss or injury to my property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes.
Signed: ___________________________
Date: ______________________